What is a Data Protection Impact Assessment (DPIA) for AI?

A DPIA evaluates the risks arising from processing personal data with AI. Under GDPR Article 35, it is mandatory for high-risk processing — such as when AI tools handle client data.

Do businesses in Germany need to document their AI usage?

Yes. GDPR requires full documentation of all data processing activities (Article 30). If AI tools process client data, this must be recorded in the processing register.

Is using ChatGPT with client data GDPR-compliant?

In its default configuration, no. Data is transferred to US servers, there is typically no data processing agreement per GDPR Article 28, and a DPIA is usually missing. GDPR-compliant alternatives use EU-hosted infrastructure with data masking.

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Is Your AI Usage GDPR-Compliant?

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GDPR-Compliant

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Does your company use AI tools (ChatGPT, Copilot, etc.) when working with client or customer data?

Why AI Compliance Matters Now

AI tools like ChatGPT, Microsoft Copilot, and Google Gemini are entering businesses across Germany — often faster than compliance processes can keep up. Employees are already using these tools for client data, contract analysis, and internal research. The question isn't whether, but how well prepared your firm is.

GDPR already applies today to any AI usage that processes personal data. On top of that, the EU AI Act is taking effect in phases. Germany's state data protection authorities are actively auditing — especially firms in regulated industries like tax advisory, financial services, and legal.

This check measures seven core areas of your AI compliance: usage scope, documentation, Data Protection Impact Assessment, data location, employee training, data subject access readiness, and regulatory awareness. The result shows you where you stand — and where concrete action is needed.

Developed by Jose Lugo, CISSP — specialized in GDPR-compliant AI solutions for firms handling sensitive data in Germany. 12 years of experience protecting sensitive data in high-security environments.

Is Your AI Usage GDPR-Compliant?

Does your company use AI tools (ChatGPT, Copilot, etc.) when working with client or customer data?

Have you documented which AI tools are in use and what data they process?

Is there a Data Protection Impact Assessment (DPIA) for your AI usage?

Where is the data processed that flows through your AI tools?

Are your employees trained on GDPR-compliant use of AI?

Do you have a process for data subject access requests involving AI-processed data?

Are you aware of the current changes to the EU AI Act (Omnibus procedure)?

Does your firm use Microsoft 365 (Outlook, Teams, SharePoint)?

Have you activated Microsoft 365 Copilot?

Have you completed a Data Protection Impact Assessment (DPIA) specifically for AI tools like Copilot?

Do you use Sensitivity Labels in Microsoft 365 to classify client data?

Were your SharePoint and OneDrive permissions reviewed before Copilot was activated (or before you plan to activate it)?

Do you know which third parties (subprocessors) process your Copilot data — e.g., whether data is processed outside the EU?

Your assessment is ready.

Copilot Readiness

Why AI Compliance Matters Now